The Brooking Society Privacy Policy
The Brooking Society (we) promise to respect the confidentiality of any personal data you share with us, to keep it safe, and we will always take every effort to protect your privacy
Developing a better understanding of our members is crucial, and your personal data allows us to manage your membership and provide the service you are entitled to. We collect information in the following ways:
When you give it to us DIRECTLY
We will ask for personal details of name and address from our members. This ensures that we can contact you regarding your membership and for distribution of The Brooking Society publications.
When you give it to us INDIRECTLY
Your information may be shared with us by independent organisations, for example sites like Parish Chest or other such services that are acting on our behalf. These independent third parties will only share your information when you have consented, and it will also be used for membership purposes.
Via Social Media
Depending on your settings or the privacy settings for social media services such as Facebook, you might give us permission to access information from those accounts or services.
Via information available publicly
The Society also collects data from the public domain such as from websites and from information that has been published in articles/newspapers.
In addition, as a family history society, we collect data on individuals to build up a genealogy of those with the Brooking surname and their descendants for historical research purposes, which is in the public interest.
Sensitive information
Some personal information is classified as sensitive under GDPR. The only sensitive information which may be held by us on members is family DNA information for historical research purposes supplied by the subject or acquired from a sample expressly supplied by the subject for that purpose.
Data sharing with third parties
We will never sell your personal details to anyone else. We may wish to share and/or publish a member’s research and genealogical information to other members of the Society on our website or in the Brooking Family Historian in furtherance of the member’s research. As we have members residing outside the EU this will also result in information being shared outside the EU. Separate consents will be sought for these forms of sharing.
Where we store your information
Your personal information will be stored securely within the UK.
Your rights
The General Data Protection Regulation gives you certain rights and these are listed below for your convenience.
- You have a right to be informed when your personal data is being collected, what is collected and how it will be used or shared.
- You have a right to access your personal data: the right of access allows you to be aware of and verify the lawfulness of the processing of your personal data. You can request a copy of the information which we hold on you. This information will be provided free of charge. Your application should be made in writing to the Brooking Society Secretary.
- You have a right in certain circumstances to have inaccurate personal data rectified, blocked (restricted processing), erased (right to be forgotten), or destroyed.
- You have a right in certain circumstances to object to the processing of your personal data for such reasons as direct marketing or profiling, although we can confirm we make no decisions on you using an automated process.
- You have a right in certain circumstances to data portability.
In certain circumstances these rights may not apply, for example if you are a valid member we will need to communicate with you about your membership.
We collect and process your personal data through legitimate interests or because you have provided it to us to enable us to deliver a service to you. We will only process your personal data as you would reasonably expect us to.
Our contact details
The Secretary
The Brooking Society
Brambles
Lyndhurst Road, Landford
Salisbury
SP5 2AJ
Complaints
If you are unhappy with how we have processed your information, you have the right to lodge a complaint with the Office of the Information Commissioner, contact details below.
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire, SK9 5AF
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Copyright Brooking Society 2021
13 October 2021